Secretary

Secretarial Services

• Provide secretarial assistance such as - arrange appointments, schedule meetings, receive visitors, screen phone calls, make travel arrangements and respond to requests for information
• Be privy to information of high importance, protect its sanctity and channelise such information to only the intended recipients
• Attend to and respond to communication from senior officials/dignitaries and other important personnel in the absence of the Manager
• Monitor and screen all incoming communication for the Manager, prioritize according to importance and bring relevant communication to his/her notice for action
• Receive all bills and other documents pertaining to administrative and financial approval, sort and prioritize the same for approval by the Manager
• Assist in co-ordinating the visits and programmes for national and international missions, including collection and collation of briefing material etc.
• Prioritise and bring critical matters to the notice of the Manager
• Maintain and update files and retrieve relevant information as and when required
• Prepare excel reports and presentations as required.  
• Maintain database, visiting cards, address, telephone numbers etc.

• Knowledge of Secretarial Practice
• Good knowledge of Microsoft Word, Excel and PPT.
• Ability to handle critical situations in the absence of the Manager
• Working knowledge in computers
• Knowledge of the working and local languages