Facility Manager

Develop and implement a facility management program including managing lease agreements for all offices, maintenance, general expenses as well as opening new offices. 

Key Roles and Responsibilities:

• Allocate and manage offices space for maximum efficiency.
• Coordinate intra-office moves.
• Negotiating lease renewals and follow up on payment and annul renewal.
• Managing service contracts and maintenance in all offices.
• Ensuring that all offices meet the high standards of cleanness and hygiene.
• Supervise maintenance and repair activities related to all offices.
• Oversee offices refurbishment and renovations when and if needed.
• Manage offices central services such as reception, security, cleaning.
• Implement best practice processes to increase offices’ utilization and efficiency.
• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Negotiate contracts to optimize delivery and cost saving.
• Coordinate and monitor activities of contract suppliers.
• Manage contractor and vendor relationships.
• Verify payment and invoicing match contract pricing.
• Prepare and track facility management related budget.
• Monitor general expenses and payments.
• Generate and present regular reports and reviews of facility-related budgets, finances, contracts and purchases.
• Develop and implement cost reduction initiatives.
• Establish routine and complex administrative procedures to be implemented in all Mabanee offices, including process, forms, follow up and reporting.
• Responsible for planning, directing, and supervision of all admin related activities, including supervision of all admin personnel who reports to Admin.
• Support all Mabanee offices in all aspects related to administration, and coordinates with administration staff in remote offices to implement established procedures.
• Responsible for employee Relations (Hotel accommodation, Ticket entitlement, company cars insurance, etc.).
• Ensure timely renewal off all company’s related governmental documents and membership’s i.e (commercial registrations, chamber of commerce, etc.).
• Negotiate with Mabanee suppliers related to all Admin functions as well as the maintenance contracts when required and seek to obtain best prices with emphasis on quality.
• Work with HC VP to frequently review the company’s expense policies and procedures and ensure conducting proper market analysis to support recommendations and reviews.

Education and Qualification:

• Bachelor’s degree preferably in Engineering
• A proven track record within a facilities management
• Management skills.
• 10 years of experience in the Facilities Services industry; of which, 3 – 5 at management level.
• Strong management and leadership skills.
• Experience in negotiating the best deals with contractors and suppliers.
• IT literate in MS office

Competencies:

• Planning and organizational skills
• Negotiation skills
• Problem-solving skills
• Decision-making
• Teamwork
• Attention to detail
• Ability to work on own initiative