Facilities Manager

Role Objective:

To be responsible for the delivery of Facilities management strategy, programs and operations for assigned properties and Projects within Kuwait.

To manage and oversee the maintenance, Project services, civil work and cleaning services, security, contractors, subcontractors in their overall planning, organization, and management of activities, within the allocated time, budget, and quality standards, thus ensuring the facilities management objectives are achieved in accordance to set business requirements

Key Responsibilities & Accountabilities:

Operational :

-Oversee the annual budget reports by each unit head to highlight utilization against assigned budgets in an accurate and timely manner; ensure that budget reports are submitted to the Deputy Project Operations Director/ Project Director as and when required

-Collaborate with Deputy Project Operations Director/ Project Operations Director and Tenant Relations Manager to identify how the Facilities Management department can support in an efficient and effective manner

-Ensure that the facilities management services of the building and its facilities are conducted according to HSE and Security regulations as stipulated by local law

-Ensure compliance to the agreed work schedule, communication plans and budgets as approved by the Deputy Project Operations Directors

-Review and approve the annual maintenance, security, Project services, plans and budgets by correctly assessing the requirements/status of all Deputy Project Operations , building and facilities

-Identify facilities management services to be conducted by external contractors and assist in the development of tender specifications; monitor the progress and quality of work executed by external contractors.

-Negotiate clauses and fees with the external contractor to reduce cost ensuring quality standards are maintained

-Oversee the preparation of contracts for agreements with external entities, i.e., contractors, security vendors, civil works & cleaning suppliers to ensure that Company Deputy Project Operations rights in such agreements are protected from a legal perspective

-Ensure the appropriateness and timely completion of all engineering related documentation such as drawings, contracts etc. and ensure that their confidentiality is maintained at all times

-Identify and manage relationships with entities such as security vendors, civil works & cleaning suppliers, maintenance and Project service contractors to assist facilities management team in conducting their services

-Ensure that the purchasing activities are conducted based on valid purchase requirements and that purchases do not exceed budgets in order to minimize wastage of resources

-Liaise with the Administration & Government Relations Manager/ Government Relations Coordinator to ensure timely review of relevant documentation including Commercial, Quality, Health & Safety, and Environmental permits, in addition to continuous liaison to ensure timely permits are in place

-Conduct inspection of the Project which includes, Project, shops, toilets, parking, elevators, staircase etc., are maintained and cleaned as per the Company standards

People :

-Ensure that the team is adequately staffed as per business requirements and allocate work to subordinates

-Establish the performance plans for direct subordinates; Monitor and guide them in managing their performance by providing appropriate feedback

-Drive the engagement and satisfaction of all employees within the Facilities Management department through holding periodic meetings to discuss the achievements and address any employee issues and/or concerns

-Participate in the identification of training and development initiatives for all employees and ensure continuous on-the-job training and other learning interventions for the employees within the unit

- Leadership skills

- Working under stress

- Time Management

- Multi-tasking

- Bilingual